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At the core of any coworking business, is to provide a great physical workspace. Your role as the Facilities Management Executive is to ensure that the physical space, that Found8 welcome our members into every single day, are kept to its high standards. Your role is to ensure that the backbone of this business is running smoothly so that the other Found 8 business functions can focus on helping our members take their business to a different level. You will need to possess the hunger and humility to learn, enough grit to be in a client-facing role, the agility to move in a fast-paced environment, and to get your hands “dirty”.

 

You will be reporting to the Systems & Ops Manager. 

 

Role and Responsibilities

 

Operations

  • Oversee and maintain the facilities of Found8’s 5 locations - approximately 77,000 sqft.
  • Work with the Community Executives (CE) at each location to:
    • Support the CE team in resolving level 1 & 2 facilities issues and ensure that the space is operationally ready at all times
    • Handle and resolve level 3 facilities issues
    • Set up appropriate office spaces in preparation for new members onboarding
    • Attend promptly to the feedback that the CE team receives from members and community
    • Conduct weekly thorough space checks of all common spaces, private offices, and meeting rooms to ensure cleanliness and that all furniture, equipment, storage spaces and any other spaces are functional and operationally ready
  • Create plans for maintenance, replacements and repairs
    • Proactively manage and follow up on all open facilities issues
    • Oversee vendors/contractors for and during maintenance/ repairs works
  • Identify recurring issues and suggest preventive measures.
  • Manage vendor relationships and maintenance contracts
    • Renew and negotiate agreements accordingly
  • Perform simple repair/maintenance works when required
  • Work with the Systems & Operations Manager to identify any cost-savings or optimise any operational work.

 

Miscellaneous

  • All adhoc tasks as assigned
  • Assist in event setup logistics
  • Assist the CE team with Front Desk duties when required


Skills Required

  • Minimum education qualification of NITEC/ Higher NITEC/ Diploma
  • Singaporean or Permanent Resident
  • A background in Building & Estate Management, Building Services, Mechanical or Electrical or equivalent discipline is preferred.
    • Fresh graduates are welcomed to apply
  • Flexible communication skills to attend to both clients and vendors/contractors
    • Ability to speak in one or more Chinese dialects is a plus

 

About Found8

 

We are South East Asia’s largest innovation centric community with 6 coworking spaces in Singapore and Kuala Lumpur.

 

After years of pioneering and creating the most authentic coworking communities in Singapore, we have found that the world needs a better way for coworking, innovation and growth. Found8 is a new singular vision and identity that drives growth and betterment for our diverse community of innovators.

 

At our core is the greatest asset we’ve always had, which is our visionary communities, partners and a true spirit of collaboration. On top of this we are bringing equal parts of our shared strengths to consistently produce game changing businesses, through our expanded network, beautiful spaces, and high touch customer services.

 

Found8 wants to be a force of change that leaves every individual and business better than when we found them.

 

  • Purpose: Build supportive environments that create change, advance communities and accelerate growth.

  • Values: Care Beyond Profits / Growth Mindset / Positive Impact / Unity in Diversity / Delivering on our Promises

  • Vision: Transform Found8 from a local coworking brand into a global brand that rebuilds the way communities share life by combining co-living, co-wellness and co-retirin

Apply now